Privacy statement

Business Finland Oy (Business ID: 2725690-3)

Visiting address: Porkkalankatu 1, 00180 Helsinki, Finland

Switchboard: +358 (0)29 50 55000

Workinfinland.com visitors and clients.

Note: The privacy statement for Business Finland Oy’s organizational clients, professionals and stakeholders is available behind separate link. See Business Finland's general client, stakeholder and marketing register.

Category of data subjects: Individuals visiting workinfinland.fi and using available services
 

Data can be utilized for:

• Arranging events where international talents may participate. Basis for processing: contract, data controller’s legitimate interest

• Publishing and distributing newsletters and other information to the international talents. Basis for processing: contract, data controller’s legitimate interest & consent

• Asking feedback from our service. Basis for processing: legitimate interest

Note: Workinfinland.fi website may also include links to questionnaires, invitations or other information that may involve your actions. They may be initiated by other organizations who provide content and services via the website, and where this privacy statement does not apply. In case your personal data is collected, reference is made to the relevant privacy statement.

Processing tasks may be outsourced to third party service providers in accordance with the data protection legislation and the boundaries imposed by same.

For example, the following type of information regarding the data subject may be stored:

• Name of person
• Email address
• Home country or region
• Interest in Finland (study or work)

If the data is collected in order to arrange events, we may also:

• ask details related to the technical arrangements of the events such as dietary preferences
• we may take pictures or use recording in the events

In order to run the website visitfinland.com, we may process technical information on the visitor’s use of the site, such as the time of the use and IP Address.

Information shall be erased periodically, at least every 3 years, provided that there is no longer any need to process the event information.
 

Information concerning practical arrangements provided for the purposes of event arrangements (such as food preferences shall be erased once there is no longer any need to process the event information.
 

The erasing shall take place by means of deleting the information in its entirety, by rendering the data passive so that the data are no longer processed and access to the data is restricted, by means of encrypting or overwriting.

Information may be disclosed within the framework of the Act on Innovaatiorahoituskeskus Business Finland and Business Finland Oy (1146/2017) to Innovaatiorahoituskeskus Business Finland.

Data may be disclosed to Business Finland’s co-operation partners for non-commercial purposes, for the purpose of arranging events and for sending out various event/visit invitations, based on your prior consent.

Personal data may be transferred outside of the European Union or the European Economic Area in accordance with the data protection legislation and within the boundaries imposed by same. If no decision regarding an adequate level of data protection has been issued in relation to the target country, the transfer shall occur by means of employing the standard clauses approved by the European Commission.
 

The data controller may transfer personal data outside of the EU and the European Economic Area in accordance with the data protection legislation and within the boundaries imposed by same to the employees working in the data controller’s own oversees network, to the data controller’s subsidiaries and subcontractors and to its service providers retained for data processing.

Manual material

Any material to be retained on paper is stored in locked facilities equipped with access control. The data controller’s personnel have undertaken confidentiality obligations.
 

Data to be processed electronically

Personnel access to the electronic data content of the register has been protected with personal user IDs and passwords. Utilization of some of the data content of the register has been restricted to a limited group of users. The environment has been protected with appropriate firewalls and other technical safeguards.
 

The purpose of the above-mentioned measures is to secure the confidentiality, availability and integrity of the personal data to be stored in the register, as well as the implementation of data subjects’ rights.

The data subject shall have the right, in connection with their personal specific circumstances, to object to profiling pertaining to themselves and to other processing measures directed by the data controller at the data subject’s personal data to the extent the data processing is based upon the data processor’s legitimate interests.
 

The data subject may present their claim regarding the objection in accordance with section 16 of this privacy policy. In conjunction with the claim, the data subject must specify the specific circumstances based on which they are objecting to the processing. The data controller may refuse to carry out the request pertaining to the objection on the grounds stipulated for under the legislation.

Data subject’s right to obtain access to the information (Right of Access)
 

The data subject shall have the right to inspect which data concerning them has been stored in the register. The inspection request must be submitted in accordance with the instructions set forth in this privacy policy. The right of access may be denied upon grounds stipulated in the law. As a point of departure, exercising one’s right of access in an ordinary manner is free of charge.
 

Data subject’s right to require the rectification or erasure of data or restriction of processing
 

To the extent the data subject is able to act for themselves, the data subject shall, without any undue delay, after becoming aware of the error, or, having detected the error themselves, rectify, erase or supplement any piece of information found in the register being contrary to the purpose of the register, erroneous, unnecessary, deficient or outdated.
 

To the extent, the data subject is not able to rectify the information themselves, the correction request shall be submitted in accordance with section 16 of this privacy policy.
 

The data subject shall also have the right to require the data controller to restrict the processing of their personal data, for instance in circumstances where the data subject is awaiting the data controller’s response to their request regarding the correction or erasure of their personal data.
 

Data subject’s right to cancel consent
 

If personal data is processed based on the data subject's consent, the data subject has the right to withdraw their consent by notifying the data controller in accordance with section 16 of this privacy policy.
 

The data subject's right to transfer data from one system to another
 

Insofar as the data subject have themselves submitted information to the register and the data is processed on the basis of the consent given by the data subject, the data subject has the right to receive such information in machine-readable form and the right to transfer this information to another data controller.
 

Data subject’s right to lodge a complaint with the supervisory authority.
 

The data subject shall have the right to lodge a complaint with the competent supervisory authority, if the data controller has not complied with the applicable data protection regulation in its operations.

This privacy policy was created on November 15, 2022 and updated on April 17, 2023.

The data controller follows the developments in legislation and will develop its operations constantly, and consequently, retains the right to update this privacy policy.